By signing up to the Balmoral Challenge (“the Event”), you:
Undertake to walk or run one of the event routes in teams of four within the checkpoint cut-off times outlined at the event briefing, in order to raise sponsorship funds for Walking With The Wounded (“WWTW”) (reg. charity in England and Wales 1153497).
Understand that WWTW reserve the right to alter the course(s) without notice and/or cancel the event in consultation with and under the direction of Emergency Services and major event stakeholders/land owners.
Acknowledge that the Event is a fundraising event in aid of WWTW exclusively.
Roles and responsibilities:
Agree to raise as a team the advertised sponsorship pledge of £1,000 for the event and share collective responsibility for raising this amount with a strive target of £2,000.
Agree to raise at least £500 of the sponsorship by the Friday of the week prior to the Event, in order to take part in the event.
Acknowledge that the Event is organised by WWTW in conjunction with RAW Adventures (Registered Company No. 07170551) in order to raise funds for WWTW.
Understand that the amount of funds raised by your team does not include the sums paid as entry fees, nor the funds which may be subsequently reclaimed by the charity in Gift Aid.
Agree that all funds raised must be paid to WWTW by the stipulated methods within two months of the event.
Understand that failing to meet your fundraising pledge may, regrettably, result in refusal from subsequent WWTW challenges.
Agree that no funds raised will be paid to any charity other than WWTW unless otherwise agreed in advance with WWTW.
Entry to the event:
Agree that valid details for all four team members must be recorded at the point of application or at the latest two weeks before the Event.
Agree that submitting an entry does not automatically guarantee entry to the event.
Understand that your place in the Event is not confirmed until you have paid the event entry fee and received confirmation from WWTW.
Acknowledge that entry works on a first come, first served basis and once the event has reached capacity no further applications will be accepted.
Acknowledge that as the team entry fee goes towards staging and running the event it is unfortunately non-refundable or transferable.
Agree that, while neither WWTW or RAW Adventures exclude liability for personal injury or death caused by their own negligence, you undertake the event entirely at your own risk and will not hold WWTW or RAW Adventures responsible for:
(a) any damage to, or loss of personal property or
(b) any accident or injury which does not result from the negligence of WWTW or RAW Adventures arising directly or indirectly or in any manner whatsoever out of or in connection with the Event.
The hazardous nature of the Event:
Understand that the Event involves sustained physical exercise in a remote area, and involves walking over rugged terrain in varied and changeable weather conditions.
Agree that you are responsible for your own fitness and health to take part in the event, and have consulted a doctor about your participation if you have a medical condition or concerns.
Understand that the organisers may need to cancel, halt, delay, or re-route or restrict access to the Event in response to hazards including fire, flood, path instability, and Foot and Mouth or other such disease. In such instances, you will be given as much notice as possible, and any necessary alterations will attempt to preserve the nature of the Event.
Understand that the course may include road crossings and some short sections along roads. All normal road rules apply and teams should take extreme care while on roads and obey any instructions from Event marshals
Disabilities and medical problems
WWTW challenges are open to participants of all backgrounds and we will do our best to cater for any special requirements you may have within reason. If you have any medical problem or disability which may affect your involvement in the challenge you must provide us with full details when signing up for the event (such information will be dealt with in a confidential manner). Before we confirm your booking we will advise as to the suitability of your chosen arrangements if possible, and we will endeavour to assist you.
If we reasonably feel unable to properly accommodate the particular needs of the person(s) concerned, we will not confirm your entry or, if full details are not given at the time of signing up, we reserve the right to cancel where relevant.
Rules and regulations:
Agree that you must take part in teams of four people, and meet the age restrictions stated for each route:
- The Triple Crown – all team members must be 18 years of age or more on the day the Event starts.
- The Prince’s Stone – all team members must be 16 years of age or more on the day the Event starts and each team must have at least one person aged 18 or over on the date of the Event.
- The Cairn Chaser – all team members must be 12 years of age or more on the day the Event starts and each team must have at least one person aged 18 or over on the date of the Event.
Understand that team members must start together, remain together on the trail and must check-in at each checkpoint and the finish point together. Team members may not leave a checkpoint until the whole team has reached that checkpoint (unless a team member withdraws – please see withdrawals and injuries for more details).
Agree that a team’s recorded time at each checkpoint and at the finish will be the time of the last team member.
Acknowledge that it is the team’s responsibility to ensure that they have been correctly checked-in at each checkpoint.
Agree that you may not be transported by vehicle along any portion of the trail or between any points on it, unless you have formally withdrawn from the event.
Agree to wear the designated timing chip and identification number at all times during the event.
Agree to return the timing chip on the day or within a week of the event or be liable to an additional £30 charge to cover the full cost of the device.
Agree to comply with instructions from Event marshals at all times.
Agree to comply with the country code at all times. (All participants and support crews must respect the environment and not drop litter. Take only photographs, leave only footprints.)
Use the litter and recycling bins at the checkpoints if available or carry ALL your litter home with you – including apple cores, banana and orange peel or other fruit or food.
Understand that teams must leave each checkpoint before the cut off time stated in the Event briefing and, if stated, on the Event map in order to continue on the course.
Understand that failing to wear identification numbers, failing to comply with safety order notices issued by RAW Adventures, or acting dangerously or unfairly to gain advantage during the event may result in disqualification.
Agree to keeping noise levels to a respectful level when walking in residential areas.
Agree to behave in a way that does not cause offence to fellow participants, event staff or the public, and does not in a way bring WWTW or RAW Adventures into disrepute.
Registration and Event briefing:
Understand that registration and the Event briefing is a mandatory safety procedure and it is each team’s responsibility to ensure that this is completed in good time prior to their allocated starting slots.
Understand that no team member substitution is permitted after the team has physically registered at the Event.
Understand that you are responsible for ensuring that each team member is adequately equipped to take part in the Event.
Agree that if you are deemed by the organisers to be inadequately equipped or prepared you may be disqualified on safety grounds. (A list of essential items will be provided to all participants).
Smokers agree not to smoke in any building or marquee used by the Event.
Results and awards:
All registered team members who complete the Event will receive a medal.
Agree that only registered teams that complete their challenge as a team of four within the relevant cut-off time will be entered into the official team results for the prizes.
Withdrawals and injuries:
Before the Event:
Understand that the entry fee contributes towards the cost of the Event and is non-refundable or transferable.
Agree that substitution of team members is permitted until two weeks before the Event. All changes must be communicated to WWTW before this date. Any changes made after this date are at the discretion of WWTW.
During the event:
Agree that any member who is injured or exhausted on the course must be brought to the nearest checkpoint for assistance. If the casualty cannot be moved, one person must stay with them while the remaining members seek help. Under no circumstances is a casualty to be left unattended.
Agree that if you wish to withdraw from the event you must first report to the nearest checkpoint or contact event control using the numbers on your map and must return your timing chip.
Understand that it is the responsibility of the remaining team members to ensure the organisers are aware of the withdrawal and the team may not continue until it has been reported.
Understand that teams of three members will be permitted to start the event, as a last resort, or continue in the event of a team member withdrawing on the course so long as the organisers have been notified.
Understand that if two team members withdraw, the remaining two may only continue if another team formally accepts responsibility for them for the remainder of the Event.
Understand that teams of two may not start the event unless they can be paired with another team of two or more.
Agree that images, film and interview material taken at the Event of all participants and support crew members may be used by WWTW to promote the Event and other WWTW events in the future to further support the charity. WWTW retain all rights, title and interest in such photography or media made by or on behalf of WWTW and have a licence to use any material shared with WWTW by participants either direct to WWTW or publicly on social media.
You will provide WWTW with certain information about yourself when signing up for the Event, including medical information, and in doing so you consent to WWTW using and sharing the data with our event partners including RAW Adventures solely in order to manage and operate the Event.
We do not sell or swap your details with any third parties, but in order to carry out our work to deliver the Event we may need to pass your details to service companies authorised to act on our behalf.
We will keep your details on our database so we can provide you with the best possible support every time you contact us and update you on the countdown to the Event and post-Event with photographs and details of where your money went.
WWTW would like to contact you about our fundraising events and the impact your fundraising is having on our projects supporting wounded veterans. If you would prefer us not to use your details to contact you by any or all of post, email, text message or phone in this way please email firstname.lastname@example.org or simply follow the ‘unsubscribe’ option on future communications.
WWTW and RAW Adventures are not responsible for organising participants’ accommodation during the Event unless they pay for camping at the Event.
We hope you don’t have any and we work hard to try and foresee issues but should you have any complaints then please do get in touch with any WWTW staff at the Event, or, if that is not possible, call 01263 863 900 or put it in writing to email@example.com as soon as possible after the Event.
WWTW or RAW Adventures may cancel the event if circumstances beyond our control arise. Neither will be liable for any issues arising from a force majeure event which prevents its delivery of the Event in any way, including (but not limited to) acts of God, threats of terrorism, industrial action and/or other events outside its control.
Law and Jurisdiction
These terms and conditions are governed by and construed in accordance with the law of England and the courts of England have exclusive jurisdiction to hear or settle any dispute or claim arising from them.
Thank you for your support.